OFFICE ADMINISTRATIVE ASSISTANT I

For appointment to this grade, a candidate must have: -

i.          Served in the grade of Office Administrative Assistant II for a minimum period of three (3) years;

ii.        Craft Certificate in Secretarial Studies from the Kenya National Examination council;

                                                     OR

       Business education single and group certificate (BES & GC) from the Kenya National Examination Council in the following subjects;

a)      Typewriting III (50 w.p.m)/computerized document processing III

b)     Business English III/Communication II

c)      Commerce II

d)     Office practice II

e)      Office management III/Office Administration and Management III

f)       Secretarial Duties II

iii.      Certificate in public relations and customer care course lasting not less than two (2) weeks from the Kenya School of Government or other recognized institution;

iv.       Certificate in Computer Applications from a recognized institution; and

v.         Shown merit and ability as reflected in work performance and results.

Duties and responsibilities;

     i.        Taking oral dictation word   and data processing;

   ii.        Operating office equipment;

  iii.        Ensuring security of office equipment, documents and records;

  iv.        Attending to visitor/clients;

    v.        Handling telephone calls appointments;

  vi.        Maintaining diaries and scheduling of meetings;

 vii.        Ensuring an up to date filing system in the office

viii.        Supervision of office cleanliness;

  ix.        Managing office petty cash; and

    x.        Undertaking any other office administrative services duties that may be assigned.