OFFICE ADMINISTRATIVE ASSISTANT III

For appointment to this grade, a candidate must have:

     i.        Kenya Certificate of Secondary Education mean grade C- (Minus) with at least C (Plain) in English or Kiswahili language or an equivalent qualification from a recognized institution;

   ii.        Diploma in Secretarial studies from the Kenya National Examination Council (KNEC)

                           OR

  iii.        Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects: -

a)   Typewriting II (minimum 40 w.p.m.)/ Computerized document processing II

b)   Shorthand II (80 w.p.m.)

c)    Business English II/Communication I

d)   Office Practice II

e)    Commerce II

f)     Office Management III/Office Administration and Management III

  iv.        Certificate in computer applications skills from a recognized institution; and

    v.        Shown merit and ability as reflected in work performance and results.

This is the entry and training grade for this cadre. An officer at this level will work under the guidance of a senior and more experienced officer. Duties and responsibilities will entail:

            i.       Taking oral dictation;

          ii.       Word and data processing from manuscript;

         iii.       Managing e-office;

         iv.       Ensuring security of office equipment, documents and records;

           v.       Attending to visitors/clients;

         vi.       Managing office protocol;

        vii.       Maintaining an up-to-date data filing system in the office;

      viii.       Operating office equipment

         ix.       Supervision of office cleanliness; and

           x.       Undertaking any other office administrative services and duties that may be assigned.