PRINCIPAL CLERICAL OFFICER

For appointment to this grade, a candidate must have: -

1. Served in the grade of chief clerical officer for a minimum period of three (3) years;
2. Kenya certificate of secondary education (KCSE) mean grade C- (minus)or its equivalent qualification;
3. Supervisory skills course lasting not less than two (2) weeks from a recognized institution;
4. Certificate in any of the following disciplines: human resource management (HRM), Business Administration, Kenya Accounts Technician Certificate (KATC), Supply Chain Management or Records Management lasting not less than six (6) months from a recognized institution;
5. Passed the proficiency examination for clerical officers;
6. Certificate in computer application skills from a recognized institution;
7. Shown merit and ability as reflected in work performance and results.

Duties and responsibilities;

This is the highest grade in the cadre. An officer at this level will supervise a group of Clerical Officers in a specific area of deployment.

     i.        Verifying compiled statistical records for accuracy;

   ii.        Coordinating processing of human resource records and accounting transactions;

  iii.        Ensuring maintenance of efficient filing system;

  iv.        Safe custody of  invoices, receipts vouchers and related records;

    v.        Processing appointments, promotions , discipline cases, transfers and other related  duties in human resource management;

  vi.        Verifying payment vouchers;

 vii.        Computing financial or statistical records based on routine or special sources of information;

viii.        Drafting complex routine correspondences;

  ix.        Drafting indents for advertisement;

    x.        Processing pension documents;

  xi.        Processing  documents for issuance of academic records;

xii.        Inducting new clerical personnel; and

xiii.        Monitoring and guiding other clerical officers.