SENIOR CLERICAL OFFICER

For appointment to this grade, a candidate must have: -

     i.        Served in the grade of Clerical Officer I for a minimum period of three (3) years;

   ii.        Kenya Certificate of Secondary Education (KCSE)Mean Grade C-(Minus)or its approved equivalent;

  iii.        Passed the Proficiency Examination for clerical Officers;

  iv.        Certificate in any of the following disciplines: Human Resource Management (HRM), Business Administration, Kenya Accounts Technician Certificate (KATC), Supply Chain Management or Records Management lasting not less than (6) months from a recognized institution;

    v.        Certificate in computer application skills from a recognized institution; and

  vi.        Shown merit and ability as reflected in work performance and results.

Duties and responsibilities;

An officer at this level may be deployed in any of the following Units/Sections to carry out clerical duties: -Human Resource Management, General Registry; Supplies; Accounts or General Administrative Services.

     i.        Compiling statistical records;

   ii.        Carrying out transactions relate to accounts or personnel information;

  iii.        Filing receipts;

  iv.        Receiving, sorting out, filing and dispatching correspondence;

    v.        Recording, folioing and filing applications for registration and licensing documents;

  vi.        Preparing initial documents for issuance of stores;

 vii.        Preparing Pay Change Advices (pcas);

viii.        Checking general office cleaning and security of buildings and equipment; 

  ix.        Verifying pension claims;

    x.        Processing documents for issuance of licenses;

  xi.        Maintaining and updating files;

xii.        Controlling movements of records and files ;and managing registers.