ASSISTANT OFFICE ADMINISTRATOR I

For appointment to this grade, a candidate must have: -

i.          Served in the grade of Assistant Office Administrator I or Senor Administrative Assistant for a minimum period of three (3) years;

ii.        Diploma in Secretarial Studies from the Kenya National Examination council;

                                                     OR

       Business education single and group certificate (BES & GC) from the Kenya National Examination Council in the following subjects;

a)      Shorthand III (minimum 100 w.p.m)

b)     Typewriting III (50 w.p.m)/computerized document processing III

c)      Business English III/Communication II

d)     Commerce II

e)      Office practice II

f)       Office management III/Office Administration and Management III

g)      Secretarial Duties II

iii.      Certificate in public relations and customer care course lasting not less than two (2) weeks from the Kenya School of Government or other recognized institution;

iv.       Certificate in Computer Applications from a recognized institution; and

v.         Shown merit and ability as reflected in work performance and results.

Duties and responsibilities;

     i.        Taking oral dictation;

   ii.        Managing e-office, word and data processing;

  iii.        Operating office equipment attending to visitors/clients;

  iv.        Handling telephone calls and appointment maintaining office diary and travel itineraries;

    v.        Ensuring security of office records, equipment and documents including classified material;

  vi.        Preparing response to simple routine correspondence;

 vii.        Establishing and monitoring procedures for record keeping of correspondence and file movement;

viii.        Maintain  an up to date filing system in the office;

  ix.        Ensuring security integrity and confidentiality of data;

    x.        Managing office protocol and etiquette;

  xi.        Supervising office cleanliness;

xii.        Managing petty cash; and

xiii.        Undertaking any other office administrative services duties that may be assigned.